Facilities Manager (PT) - Our Lady of Fatima, Sudbury*

posted 5/15/15

SUMMARY: The Facilities Manager is a professionally qualified team member who reports directly to the Pastor and serves in a key management position. This person assists the Pastor in fulfilling his responsibility for the administration of the parish and implementing the Master Facilities Plan, and is responsible for overall maintenance as well as managing assets and capital expenditures for all parish facilities. The Facilities Manager directs these efforts with technical expertise, within a framework of shared ministry and Catholic values.
Hours:  Part-time (20 hours); may require more hours at the start of the job (e.g., creating the Master Facilities Plan); availability for after-hours property emergencies. Will require occasional weekend and evening work.  Must be available 24/7 in case of emergencies.
Principal Duties and Responsibilities:
A. Financial
  • Prepares a yearly facilities budget in consultation with the Pastor, parish finance council, maintenance committee.
  • Serves with the Pastor as the staff liaison to the parish pastoral and finance councils on matters including facilities budget and the condition of the parish’s physical assets.
  • Researches and monitors service contracts, suppliers and vendors for fair pricing and competitive bidding as relates to facilities.
B. Facilities
  • Prepares the parish Master Facilities Plan and updates regularly.
  • Oversees the management of parish facilities (may include scheduling, collecting rentals, ensuring insurance coverage, etc.).
  • Interfaces as needed with the Town of Sudbury and the Archdiocese.
  • Oversees all aspects in the care, maintenance, and replacement of all parish buildings and equipment, including the securing of bids, the negotiating of contracts, and the purchasing of supplies and equipment.
  • Makes assessments as to needed capital repairs, to place them in their relative priorities for accomplishments, and to make pertinent recommendations to the Pastor.
  • Supervises all arrangements and contracts with outside contractors.
C. Personnel
  • Hires, trains (as needed), supervises and evaluates maintenance/custodial personnel.
D. Other Responsibilities
  • Serves as Safe Environment Coordinator for the physical plant. Oversees training of staff and the maintenance of records of inspections and remediation of hazardous materials.
  • Meets with the Pastor on a regular basis.
  • Bachelor’s degree and/or equivalent. 
  • Relevant operational/administrative work experience, such as contract engineering, facilities and/or construction management, budget preparation and execution; 
  • knowledge of Microsoft Excel, Word and Outlook required
  • Must have an understanding of Catholic parish organization and values
  • Be a practicing Catholic.  
  • Knowledge of Spanish is helpful but not essential.
Physical Demands: While performing duties, employee may have to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. 
Submit resume to:  [email protected]